Our HIPAA Commitment
RecioMed Clinical Research Network, Inc. is committed to maintaining the highest standards of privacy and security for all protected health information (PHI) in compliance with the Health Insurance Portability and Accountability Act (HIPAA) of 1996 and its subsequent amendments.
What is Protected Health Information (PHI)?
PHI includes any individually identifiable health information that we create, receive, maintain, or transmit in connection with clinical research activities. This includes:
- Names, addresses, and contact information
- Dates related to health care (birth, admission, discharge, death)
- Social Security numbers
- Medical record numbers
- Health plan beneficiary numbers
- Medical history and treatment information
- Laboratory and diagnostic test results
- Photographs and biometric data
How We Protect Your Information
Administrative Safeguards
- Designated Privacy Officer and Security Officer
- Comprehensive workforce training on HIPAA requirements
- Written policies and procedures for PHI handling
- Regular risk assessments and audits
- Business Associate Agreements with all vendors
Physical Safeguards
- Secure, access-controlled facilities
- Locked file cabinets for paper records
- Visitor management and escort policies
- Secure disposal of PHI-containing materials
Technical Safeguards
- Encrypted data transmission and storage
- Unique user identification and authentication
- Automatic logoff and access controls
- Audit controls and activity logging
- Data backup and disaster recovery procedures
Your Rights Under HIPAA
As a research participant or patient, you have the following rights regarding your PHI:
- Right to Access: You may request copies of your health information
- Right to Amend: You may request corrections to your records
- Right to Accounting: You may request a list of disclosures of your PHI
- Right to Restrict: You may request restrictions on how we use or disclose your information
- Right to Confidential Communications: You may request alternative methods of communication
- Right to Complain: You may file a complaint if you believe your rights have been violated
Use of PHI in Clinical Research
In clinical research settings, your PHI may be used and disclosed for:
- Conducting the approved research study
- Reporting to study sponsors and regulatory authorities
- Safety monitoring and adverse event reporting
- Quality assurance and data verification
- IRB oversight and compliance monitoring
All research uses of PHI are governed by IRB-approved protocols and require your written authorization through the informed consent process.
Breach Notification
In the unlikely event of a breach of unsecured PHI, RecioMed will:
- Notify affected individuals within 60 days of discovery
- Report to the Department of Health and Human Services
- Notify the media for breaches affecting more than 500 individuals
- Take immediate steps to mitigate harm and prevent future occurrences
Contact Our Privacy Officer
If you have questions about our HIPAA practices or wish to exercise your rights, please contact:
Privacy Officer
RecioMed Clinical Research Network, Inc.
1880 N. Congress Avenue, Suite 214
Boynton Beach, FL 33426
Phone: (561) 614-0959
Email: privacy@reciomedfl.com
File a Complaint
If you believe your privacy rights have been violated, you may file a complaint with:
- RecioMed's Privacy Officer (contact information above)
- U.S. Department of Health and Human Services, Office for Civil Rights at www.hhs.gov/hipaa
You will not be retaliated against for filing a complaint.